Lesson 10 - ADVANCED WORD PROCESSING
First, review basics at Lesson 8 - "Using Microsoft Word" before continuing this lesson.
1. Exercise: COPY, DELETE, FORMAT, INSERT, MOVE, REPLACE
-Open a blank word document, using the instructions in Lesson 8.
-Open the Exercise. Select All; Copy; Paste onto blank word document.
-Complete the 6 commands to change the sentences in the left-hand column to look like the sentences on the right.
-Identify which command you used for each sentence.
2. Page Formatting: MARGINS, PAGE SIZE, HEADERS & FOOTERS
-Open a blank word document.
-The page margins of the document can be changed using the rulers on the page or the Page Setup window.
-The margins can be changed using the Page Setup dialog box: Select File>Page Setup>Margins
-Change the orientation and page size: File>Page Setup>Paper Size
-A header is text that is added to the top margin of every page (such as a document title or page number) and a footer is text added to the bottom margin. To add or edit headers and footers in the document: Select View>Header and Footer.
3. Spell Check: If your havving trubble wiht you're speling, you mihgt fined a speling chekker usefull.
Microsoft Word will automatically check for spelling and grammar errors as you type (unless you turn this feature off.) Spelling errors are noted in the document with a red underline. Grammar errors are indicated by a green underline.
Spell checkers have other problems of their own. The next activity will show you what they are:
-Open another blank word document.
-Copy the following paragraph and paste it into your document:
Loosing live stock
It seams that a mayor, a pare of hares, sum dear and a hole heard of cowers got threw a brake in the fens on too the rode. Wee finely court the hoarse down buy the creak, butt awl the wrest are no where to bee frowned and well just have to by moor animals.
-On the Icon Toolbar> Tools> Spelling and Grammar (or F7).
-There are six options when misspellings are found when checking the spelling after the document is finished:
- Ignore Once - allows the user to bypass the dictionary when a word is spelled correctly or is spelled incorrectly for a purpose.
- Ignore All - allows the user to bypass the dictionary for all instances of this word.
- Add to dictionary - allows the user to add new words to the dictionary when a word that is used frequently continues to show up in a document with a red wavy line under it.
- Change - allows the user to replace the misspelled word in the document with the word the user selected from the list.
- Change All - allows the user to replace all the occurrences of the misspelled word in the document with the word the user selected from the list.
- AutoCorrect - allows the user to let the computer select the correct spelling of the misspelled word.
-Decide whether the Spell Checker's suggestions are correct.
